Stop Running Your Operation From Memory
In 30 days, your rental property admin runs itself. Every vendor invoice files automatically, your bookkeeper finds what they need without asking, and you get your evenings back.
Our clients recover 10+ hours of admin time per week, worth approximately $26,000 a year.
You Built the Portfolio.
The Back Office Never Caught Up.
You didn't get into real estate to spend your evenings sorting invoices. But somewhere between the second and third property, the admin started piling up. Vendor emails mixed in with everything else. Receipts buried in threads you'll never find again. Your bookkeeper asking for documents you know exist... somewhere.
You've tried organizing it yourself. Maybe you set up a few folders, started labelling things. It held for a week. You've thought about hiring someone to manage it, but a VA without a system is just another person sifting through the same mess.
The problem isn't effort. It's infrastructure. And it has an infrastructure solution.
What Does Your Operation Look Like in 30 Days?
Before The Core Install
- Invoices buried in your inbox
- Bookkeeper chasing you for documents
- Hours lost each week to manual filing
- The 2am "what am I forgetting" feeling
- Tax season scramble
After The Core Install
- Invoices filed automatically by vendor and property
- Bookkeeper finds everything in a clean Drive folder
- 10+ hours recovered because the system runs 24/7
- A documented, structured operation you can trust
- Tax-ready records, organized as they arrive
Four Steps. Minimal Effort on Your End.
Onboarding Call
A 60-minute call to understand your properties, vendors, and how your operation runs. We map everything before we touch anything.
Implementation
Judy builds the complete system in your Google Workspace: labels, folders, filters, and automations. Fully tested before you see it.
Follow-Up Call
Two weeks later, a 60-minute call to fine-tune. Edge cases, adjustments, anything that came up in real-world use.
System Autonomy
Your operation runs itself. Invoices file, vendors route, and documents organize automatically, 24 hours a day, 7 days a week.
The entire process takes approximately 4 weeks. Most of it happens in the background. You'll spend about 2 hours total.
What's Running Under the Hood
A complete administrative infrastructure, installed once and running permanently.
Gmail Label Hierarchy
Standardized labels that mirror your Drive folder structure exactly, property by property, vendor by vendor.
Google Drive Folder Structure
Organized by property, vendor, and year. Everything in one place, named consistently.
Automated Gmail Filters
Known vendors route automatically. No dragging, no sorting, no forgetting.
Custom AI Automations
PDF invoices processed, Interac e-Transfer records captured, and documents filed. All running 24/7 in the background.
System Documentation
A complete reference: vendor list, processing rules, how everything works. Your operation on paper.
Colin's 8 Practical Checks
The same decision-making framework Colin uses across the Coast to Coast portfolio. Included with every install.
Colin's brain in a box. The same operational standard that runs a 150-door portfolio.
Built by Operators. Installed by an Expert.
Colin Ernst
Judy Lea
How Does Colin Stay Ahead Across a 150-Door Portfolio?
With the administrative layer handled, these are the 8 checks that move you from tracking to decision-making.
The full guide is included with every Core Install. Written by Colin, delivered after your system is live.
Is This Right for You?
This Is Built for You If:
- You manage 1–3+ rental properties
- Your business email runs through Gmail (Google Workspace with your own domain, e.g. you@yourcompany.com)
- You have regular vendors who send invoices by email
- You want a system that runs without you managing it
- You value peace of mind over doing it yourself
This Probably Isn't the Right Fit If:
- You use Outlook, Yahoo, or a personal @gmail.com address (not Google Workspace)
- You prefer to customize everything yourself
- You're still in the first few months of your first property
- You need ongoing inbox management (a VA role, not an infrastructure install)
Not sure if your email setup qualifies? Google Workspace means your professional email (like you@yourcompany.com) runs through Gmail. If you log into Gmail to check your business email, you're likely on it.
The Investment
$3,400 CAD + HST
Includes: Gmail labels, Drive folders, filters, AI automations, system documentation, Colin's 8 Practical Checks, onboarding call, follow-up call.
We take on 3 clients per month to ensure every install gets our full attention.
Get Started →Our clients recover approximately $26,000 a year in administrative time. This is a one-time investment in infrastructure that runs permanently.
Have more than 3 properties or a larger portfolio? We can provide a custom quote. Let's chat.
We stand behind every install. If you need more support beyond the included calls, we're there. You won't be left figuring it out alone.
Ready to Stop Running Your Operation From Memory?
Three quick questions to confirm you're a fit.
Thank you. We'll be in touch within 1 to 2 business days to get started.
You're not far off.
The Core Install is built on Google Workspace (Gmail with your own business domain). If you're not set up yet, we can help you get there. It's the first step to getting organized.
Get in Touch →